PRIVACY POLICY

Effective Date: July 18, 2026
Last Updated: July 18, 2026

The New Mexico Chapter of the International Association of Arson Investigators (“NMIAAI,” “Chapter,” “we,” “us,” or “our”) respects your privacy and is committed to responsibly handling the personal information entrusted to us.

This Privacy Policy explains how NMIAAI may collect, use, retain, disclose, and protect information when you visit iaai-nm.org, submit a form, apply for membership, register for an event, make a payment, communicate with the Chapter, or otherwise interact with our website and online services.

By using the website or providing personal information to NMIAAI, you acknowledge the practices described in this Privacy Policy.

1. Scope of This Policy

This Privacy Policy applies to information collected through:

  • The NMIAAI website;

  • Online membership applications;

  • Event and training registration forms;

  • Contact and inquiry forms;

  • Chapter email communications;

  • Payment or checkout services offered through the website;

  • Surveys, evaluations, and feedback forms;

  • Sponsorship, vendor, or exhibitor forms; and

  • Other online services operated on behalf of NMIAAI.

This Policy does not govern websites, services, or systems operated independently by the International Association of Arson Investigators, CFITrainer.Net, social-media platforms, payment processors, event venues, hotels, government agencies, certification organizations, or other third parties.

Those organizations maintain their own privacy practices and policies.

2. Information We May Collect

The information NMIAAI collects depends on how you interact with the Chapter and the website.

A. Information You Provide Directly

We may collect information you voluntarily provide, including:

  • Name;

  • Mailing address;

  • Email address;

  • Telephone number;

  • Agency, department, employer, or organization;

  • Job title, rank, assignment, or professional role;

  • Membership category or membership status;

  • IAAI membership number;

  • Professional certifications or qualifications;

  • Billing address;

  • Event registration information;

  • Dietary, accessibility, or accommodation requests;

  • Emergency contact information when reasonably necessary for an event;

  • Sponsorship, vendor, or exhibitor information;

  • Messages submitted through contact forms;

  • Survey, evaluation, or feedback responses;

  • Photographs, biographies, award nominations, or professional information submitted for publication;

  • Records relating to membership, attendance, payments, or Chapter participation; and

  • Other information you choose to provide.

B. Payment Information

When you pay membership dues, event fees, sponsorship fees, or other charges, payment information may be collected and processed by a third-party payment processor.

NMIAAI may receive limited transaction information, such as:

  • Your name;

  • Payment status;

  • Amount paid;

  • Transaction date;

  • Transaction or confirmation number;

  • Billing contact information; and

  • The type or last digits of the payment method used.

NMIAAI generally does not directly receive or store complete credit-card or bank-account numbers when payments are processed through a third-party provider.

Payment transactions are also subject to the payment processor’s own privacy policy, security practices, and terms.

C. Information Collected Automatically

When you visit the website, the website platform, hosting provider, security provider, analytics service, or other technology provider may automatically collect technical information such as:

  • Internet Protocol address;

  • Browser type;

  • Device type;

  • Operating system;

  • Approximate geographic region derived from an IP address;

  • Referring website;

  • Pages viewed;

  • Date and time of access;

  • Links selected;

  • Time spent on pages;

  • Website errors;

  • Session information; and

  • Other technical or usage data.

NMIAAI may use this information to operate, secure, maintain, and improve the website.

D. Cookies and Similar Technologies

The website or its third-party providers may use cookies, pixels, local storage, or similar technologies.

Cookies are small files stored on a device that may be used to:

  • Keep website features functioning;

  • Remember settings or preferences;

  • Maintain a registration or checkout session;

  • Improve website performance;

  • Understand general website traffic and usage;

  • Prevent fraud or abuse; and

  • Support embedded third-party content.

Some cookies may be necessary for the website to function. Other cookies may be optional, depending on the services installed on the website.

You may be able to block or delete cookies through your browser settings. Disabling cookies may prevent certain website features, forms, registration pages, or payment functions from operating properly.

3. How We Use Information

NMIAAI may use personal information to:

  • Process and review membership applications;

  • Maintain membership records;

  • Collect and document membership dues;

  • Communicate with members;

  • Register individuals for conferences, training, meetings, or other events;

  • Confirm registration, payment, attendance, or course completion;

  • Issue receipts, certificates, or other event-related records;

  • Respond to questions, inquiries, or requests;

  • Provide requested accommodations;

  • Manage speakers, instructors, sponsors, exhibitors, vendors, or volunteers;

  • Administer elections, nominations, awards, committees, or other Chapter activities;

  • Publish authorized professional biographies, announcements, awards, photographs, or event information;

  • Send Chapter news, meeting notices, training opportunities, and other professional communications;

  • Operate, maintain, improve, and secure the website;

  • Detect and prevent fraud, unauthorized access, abuse, or cybersecurity threats;

  • Maintain financial, administrative, governance, and historical records;

  • Comply with legal, tax, accounting, insurance, audit, or regulatory obligations;

  • Enforce the Chapter’s bylaws, policies, agreements, and website terms;

  • Resolve disputes or address complaints;

  • Protect the safety, property, rights, and legitimate interests of NMIAAI, its members, event participants, and others; and

  • Carry out other purposes disclosed when the information is collected.

NMIAAI will not use personal information in a manner materially inconsistent with the purpose for which it was collected without providing appropriate notice or obtaining consent when required.

4. Membership Information

Information submitted through a membership application may be reviewed by Chapter officers, board members, membership personnel, or authorized service providers involved in processing or administering membership.

Membership records may include:

  • Contact information;

  • Membership category;

  • Dues status;

  • IAAI affiliation;

  • Committee participation;

  • Attendance or voting eligibility;

  • Professional affiliation; and

  • Other information required under the NMIAAI bylaws or policies.

Certain limited membership information may be shared with IAAI when necessary to verify chapter affiliation, coordinate dual membership, administer benefits, or maintain organizational records.

Membership information will not automatically be published publicly unless publication is authorized, reasonably expected as part of a Chapter role, or required by governing documents or law.

5. Event and Training Information

Information collected for conferences, meetings, or training may be used to:

  • Confirm eligibility;

  • Process registration;

  • Create attendance lists;

  • Prepare name badges;

  • Provide meals or accommodations;

  • Communicate schedule or location changes;

  • Document continuing-education participation;

  • Issue certificates;

  • Coordinate instructors or venues;

  • Support event safety and security; and

  • Maintain attendance and financial records.

Participant names, agencies, professional titles, or affiliations may appear on event rosters, name badges, seating materials, certificates, programs, or similar event documents when reasonably necessary.

NMIAAI will not intentionally publish sensitive accommodation, payment, or emergency-contact information.

6. Photographs, Video, and Recordings

NMIAAI may photograph or record meetings, conferences, training sessions, award ceremonies, presentations, and other Chapter events.

Photographs, video, audio, or other recordings may be used for:

  • Chapter historical records;

  • The NMIAAI website;

  • Social-media pages;

  • Newsletters;

  • Event promotion;

  • Training announcements;

  • Reports;

  • Award recognition; and

  • Other legitimate Chapter communications.

When appropriate, NMIAAI may provide event notices, media releases, or consent forms explaining how recordings may be used.

Individuals who do not wish to be photographed or recorded should notify an NMIAAI representative before or during the event. NMIAAI will make reasonable efforts to honor such requests but cannot guarantee exclusion from incidental crowd images, photographs taken by third parties, livestreams, or material already distributed.

Requests concerning a specific photograph or recording may be submitted using the contact information provided below.

7. Email and Other Communications

NMIAAI may use the contact information you provide to send:

  • Membership notices;

  • Dues reminders;

  • Election or meeting notices;

  • Event confirmations;

  • Schedule changes;

  • Training announcements;

  • Chapter news;

  • Professional-development opportunities;

  • Surveys or evaluations;

  • Administrative communications; and

  • Other information related to Chapter activities.

Transactional and administrative communications may be necessary to administer membership, registrations, payments, or Chapter business.

You may unsubscribe from nonessential promotional email by using an unsubscribe link when available or by contacting NMIAAI.

Unsubscribing from promotional messages may not stop necessary communications concerning an active membership, pending payment, event registration, governance matter, safety issue, or other existing relationship with the Chapter.

8. When We May Share Information

NMIAAI does not sell personal information.

NMIAAI may disclose information in the following circumstances:

A. Service Providers

We may share information with providers that assist with:

  • Website hosting;

  • Website design or maintenance;

  • Email distribution;

  • Membership management;

  • Event registration;

  • Payment processing;

  • Accounting;

  • Cloud storage;

  • Data security;

  • Surveys;

  • Document preparation; or

  • Other Chapter operations.

Service providers are expected to use information only as necessary to provide the requested services, subject to their contracts, legal obligations, and privacy practices.

B. International Association of Arson Investigators

Information may be shared with IAAI when reasonably necessary to:

  • Verify membership;

  • Coordinate chapter affiliation;

  • Administer dual membership;

  • Support certification or training processes;

  • Coordinate professional programs; or

  • Meet chapter reporting or organizational obligations.

Information submitted directly to IAAI is governed by IAAI’s privacy practices.

C. Event Partners

Limited information may be shared with instructors, venues, hotels, sponsors, exhibitors, caterers, certification organizations, or event partners when reasonably necessary to administer an event.

NMIAAI does not intend to provide attendee contact lists to sponsors or vendors for unrelated marketing unless attendees are given notice and an appropriate choice.

D. Legal and Safety Reasons

NMIAAI may disclose information when reasonably believed necessary to:

  • Comply with a subpoena, court order, law, regulation, audit, or lawful governmental request;

  • Investigate suspected fraud, misconduct, unauthorized access, or security incidents;

  • Enforce Chapter bylaws, policies, agreements, or website terms;

  • Protect the rights, safety, property, or legitimate interests of NMIAAI or others;

  • Respond to an emergency; or

  • Establish, exercise, or defend a legal claim.

E. Organizational Changes

If NMIAAI undergoes a reorganization, consolidation, dissolution, transfer of website operations, or similar organizational change, relevant information may be transferred as part of that transition, subject to applicable law and appropriate safeguards.

F. With Your Consent

Information may be shared for another purpose when you authorize or direct NMIAAI to do so.

9. Public Information

Information you intentionally submit for publication may become publicly available. Examples include:

  • Officer or board-member biographies;

  • Committee assignments;

  • Instructor biographies;

  • Award announcements;

  • Election information;

  • Event photographs;

  • Sponsorship information;

  • Professional articles;

  • Public comments;

  • Testimonials; and

  • Contact information designated for Chapter business.

Once information is publicly posted, it may be copied, indexed, archived, shared, or republished by others outside NMIAAI’s control.

Do not submit information for public posting that you do not want publicly available.

10. Sensitive and Investigative Information

The website is not designed to receive evidence, criminal-justice information, active investigative files, protected intelligence information, medical records, victim information, privileged material, classified information, controlled unclassified information, or other highly sensitive records.

Users should not submit such information through general contact, membership, registration, or website forms.

If sensitive information is submitted without authorization, NMIAAI may delete it, restrict access to it, or refer the sender to a more appropriate organization or communication method.

NMIAAI does not guarantee that general website forms or ordinary email satisfy Criminal Justice Information Services requirements, agency security policies, evidentiary standards, confidentiality requirements, or other specialized information-security rules.

11. Data Retention

NMIAAI retains information for as long as reasonably necessary to:

  • Administer membership;

  • Conduct events and training;

  • Maintain financial and tax records;

  • Comply with legal or regulatory obligations;

  • Preserve governance and historical records;

  • Resolve disputes;

  • Enforce agreements;

  • Maintain proof of attendance or payment;

  • Protect the Chapter’s legal and operational interests; and

  • Fulfill the purpose for which the information was collected.

Retention periods may vary depending on the type of record.

For example:

  • Financial and transaction records may be retained according to tax, audit, or accounting requirements;

  • Membership records may be maintained during membership and for a reasonable period afterward;

  • Attendance and training records may be maintained to verify participation or certificate issuance;

  • Governance records may be retained permanently as part of the Chapter’s institutional history; and

  • Technical logs may be retained for shorter periods unless needed for security or investigation.

Information may remain in routine backups for a period after deletion from active systems.

12. Information Security

NMIAAI uses reasonable administrative, technical, and organizational measures intended to protect information from unauthorized access, loss, misuse, alteration, or disclosure.

These measures may include:

  • Limiting access to authorized persons;

  • Using reputable website, hosting, email, payment, and cloud-service providers;

  • Maintaining account and password controls;

  • Using encrypted connections when available;

  • Applying security updates;

  • Maintaining records according to operational needs; and

  • Reviewing suspected security incidents.

No website, email system, storage system, or internet transmission is completely secure. NMIAAI cannot guarantee absolute security.

Users should avoid sending sensitive information through ordinary email or general website forms.

13. Third-Party Websites and Embedded Services

The website may include links to or embedded features from third parties, including:

  • IAAI;

  • CFITrainer.Net;

  • Payment processors;

  • Social-media platforms;

  • Mapping services;

  • Calendar services;

  • Video providers;

  • Hotels;

  • Event venues;

  • Sponsors;

  • Vendors; and

  • Other professional organizations.

These providers may independently collect information when you visit their websites, view embedded content, select a link, register, or complete a transaction.

NMIAAI does not control third-party privacy, security, data retention, cookies, or information-sharing practices. Review the applicable provider’s privacy policy before submitting information.

14. Social Media

NMIAAI may operate pages or accounts on third-party social-media platforms.

Information you post, message, react to, or share through those platforms is subject to the platform’s privacy policy and may be visible to the public or other users.

NMIAAI may receive limited profile or engagement information from a social-media platform, such as your public username, comments, reactions, or messages.

Do not use social media to submit evidence, protected case information, confidential personnel information, or urgent requests.

15. Children’s Privacy

The website and NMIAAI’s general services are intended primarily for adults and professionals involved in fire investigation, public safety, insurance, engineering, legal services, education, and related fields.

NMIAAI does not knowingly collect personal information online from children under 13 without appropriate authorization.

A parent or legal guardian who believes a child has submitted personal information to NMIAAI should contact the Chapter so the information can be reviewed and, when appropriate, deleted.

16. Your Choices and Requests

Depending on the circumstances and applicable law, you may request that NMIAAI:

  • Confirm whether it maintains personal information about you;

  • Provide access to certain information;

  • Correct inaccurate information;

  • Update your contact information;

  • Remove information from an optional mailing list;

  • Delete information that is no longer reasonably needed;

  • Review the use of a photograph or biography;

  • Limit certain optional communications; or

  • Explain how particular information is being used.

Requests should identify the individual and the information involved with reasonable specificity.

NMIAAI may need to verify your identity before responding. We may deny or limit a request when retention or disclosure is required or permitted for legal, financial, governance, security, certification, recordkeeping, dispute-resolution, or other legitimate purposes.

Deletion of membership or attendance records may affect the Chapter’s ability to verify membership status, payment, attendance, training completion, or eligibility.

17. State Privacy Rights

Privacy rights vary by jurisdiction.

NMIAAI will respond to legally valid privacy requests in accordance with applicable law. Nothing in this Privacy Policy is intended to create rights beyond those provided by law or a written agreement.

NMIAAI does not sell personal information or use personal information for cross-context behavioral advertising as those terms may be defined under certain state privacy laws.

18. Do Not Track Signals

Some browsers provide “Do Not Track” or similar privacy signals.

Because there is not a universally accepted technical standard for all such signals, the website may not respond to every browser-based Do Not Track request.

NMIAAI will comply with legally required browser or device-based privacy signals when applicable to the Chapter and its website technologies.

19. Data Breach or Security Incident

If NMIAAI becomes aware of a security incident affecting personal information, the Chapter will evaluate the incident and take reasonable steps to contain, investigate, and address it.

When required by applicable law, NMIAAI will provide notice to affected individuals, governmental authorities, or other appropriate parties.

20. Changes to This Privacy Policy

NMIAAI may revise this Privacy Policy as the website, Chapter operations, services, laws, or technology change.

Updated versions will be posted on the website with a revised “Last Updated” date.

Material changes may also be communicated by email, website notice, or another reasonable method when appropriate.

Continued use of the website after an updated Policy is posted acknowledges the revised practices.

21. Contact Information

Questions, privacy requests, corrections, or concerns regarding this Privacy Policy may be submitted through the Contact page on the NMIAAI website or sent to:

New Mexico Chapter of the International Association of Arson Investigators
Website: iaai-nm.org
Privacy Contact Email: president@iaai-nm.org